Oracle Calendar on the web.

Go to Oracle Calendar on the web.

Recomendation: I recommend upgrading to the newest version of Oracle Calendar. It has a few features that were not offered in previous versions. After the training, I downloaded the newest version of Oracle Calendar and I really like it. I have also updated this "training" document to reflect the newest changes.

Resetting Password

If you need the program, go to the ITS homepage and then to Software Downloads. You'll need to know your NDSU login and password for this.

Contact the ITS Help Desk to get your password reset.

• Phone: 231-8685, Option 1
• E-Mail: ndsu.helpdesk@ndsu.edu

Settings

The following documentation is using the Oracle Calendar 10.1.2 version.

To change settings got to Tools - Options... .

Some main points to set up might be under:
Agenda - Display and/or Colors
Scheduling
General - Startup
Entry Defaults - Meetings

To change access rights go to Tools - Access Rights... .

In this section you can set up a "designate" that can make changes to your calendar for you.
You can change Viewing settings for your calendar and task options so that others can see all, part or none of your calendar.
You can also allow others to invite you to meeting or stop others from inviting you to meetings.

Resources Names

res:ECE Concept Center
res:ECE Conference Room ECE 101U
res:ECE Lab 207
res:ECE Lab 209
res:ECE Laptop 1
res:ECE Laptop 2
res:ECE Laptop 3
res:ECE Projector 1
res:ECE Media Cart 1 (on first floor)
res:ECE Media Cart 2 (on second floor)
res:ECE Room 211
res:ECE TV Cart 1

CorporateTime program

Individual Agendas

1. From your main schedule screen, open a group agenda by using Ctrl + O, by clicking on the icon, or by using the menus File - Open - Agenda... .
2. The Open Agenda window will appear.
3. In the Add: field, type partial or full names for individuals or type a resource name. Hit the Enter key or click on OK.
   (Remember to always include "res:" at the beginning of a resource or the program will not recogize the name.)
4. The agenda will then open in a new window.
5. Choose a date and time for your meeting or equipment reservation.
6. Create a new appointment by using Ctrl + N, by clicking on the icon, or by using the menus File - New - Meeting... or by selecting a time slot and double clicking.
7. Enter the appropriate information in the following fields and any other appropriate fields not listed below.
   1. Title -- the name of the meeting or the name of the equipment being reserved.
   2. Location -- the room name or the location the equipment will be used.
   3. Date
   4. Start time
   5. End time
   6. Under the People/Resources tab, add any others you would like to attend the meeting.
      Note: At this point, you can now add people that are Oracle Calendar users. They will display slightly differently but you can list other members of your meeting in this area if needed.
8. Click on the OK button to save the information.
9. A window will open asking the following question. "The attendees' agendas have been updated. Do you also wish to send them an e-mail?"
10. Click Yes if you want to send them an email. If you are making a reservation for equipment, it is not necessary to send an email.
11. When you return to your schedule, you should see the appointment or equipment reservation on your schedule.

Group Agendas

1. From your main schedule screen, open a group agenda by using Ctrl + G, by clicking on the icon, or by using the menus File - Open - Group View... .
2. The Open Group View window will appear.
3. In the Add: field, type partial or full names for individuals or type a resource name. Click on the or hit enter until you have added as many people or resources as needed. Then click OK.
   (Remember to always include "res:" at the beginning of a resource or the program will not recogize the name.)
4. The agendas will then open in a new window.
5. Choose a date and time for your meeting or equipment reservation.
6. Create a new appointment by using Ctrl + N, by clicking on the icon, or by using the menus File - New - Meeting... .
7. Enter the appropriate information in the following fields and any other appropriate fields not listed below.
   1. Title -- the name of the meeting or the name of the equipment being reserved.
   2. Location -- the room name or the location the equipment will be used.
   3. Date
   4. Start time
   5. End time
   6. Under the People/Resources tab, add any others you would like to attend the meeting.
      Note: At this point, you can now add people that are Oracle Calendar users. They will display slightly differently but you can list other members of your meeting in this area if needed.
8. Click on the OK button to save the information.
9. A window will open asking the following question. "The attendees' agendas have been updated. Do you also wish to send them an e-mail?"
10. Click Yes if you want to send them an email. If you are only making a reservation for equipment, it is not necessary to send an email.
11. When you return to your schedule, you should see the appointment or equipment reservation on your schedule.

Editing Meetings you have created

You are only able to modify meetings you have created. You can do some minor editing to meetings you've been invited to but you cannot change their times and dates.

• Right click on the appointment you would like to edit to get some general options. (See image to the right.)
  
  Or
  
  
• Double click on meeting in your calendar and the Edit Meeting window will appear. At this point you are able to modify your meeting in whatever way necessary. The newer versions of Oracle Calendar allow you to also add and remove attendees from this menu. Older versions of the software, do not allow you to do that.